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DGFT - Non-requirement of submission of Hard copy of application at RAs for issue of Advance Authorisation (AA) & EPCG Authorisation


Basic Chemicals, Cosmetics & Dyes Export Promotion Council
(Set-up by Ministry of Commerce and Industry, Govt of India)

Jhansi Castle, 4th Floor, 7, Cooperage Road, Mumbai - 400 001. India

Tel : +91 22 22021288 Website : www.//



EPC/LIC/DGFT/AA-EPCG                                                  15/05/2019






Non-requirement of submission of Hard copy of application at RAs for issue of Advance


Authorisation (AA) & EPCG Authorisation




Dear Members,


We would like to  inform you that the O/o Directorate General of Foreign Trade, New Delhi  has  issued Policy Circular No. 23/2015-20 dated 15/05/2019  regarding  Non-requirement of submission of Hard copy of application at RAs for issue of Advance Authorisation (AA) & EPCG Authorisation.

The important points of this Policy Circular are highlighted as follows for the convenience of the members:


  • To remove the time lag between online application and receipt of hard copy in the  DGFT Regional Authority (RA), NIC has now created an 'upload document' facility in the  Advance Authorisation & EPCG ECOM modules.


  • Therefore with effect from 20th  May 2019, all exporters filing online AA & EPCG applications will, in addition, need to upload supporting documents also as prescribed in ANF/FTP/HBP. With the use of this facility, exporters will not be required to submit hard copy of the AA/EPCG application and its related documents to the DGFT RA.


  • RAs would examine /process such ECOM applications based on the information & documents filed online by the exporter and issue AA/EPCG within the laid down timelines of 3 working days.


  • In cases where the basic prescribed documents have not been uploaded online by the exporter or In exceptional cases where additional document/information is needed for further clarity or decision making, RA may issue an online deficiency letter.  Exporter can log in the Online EOM module and view the deficiency raised online. Although the exporter can submit the reply in writing at the RA counter/post but for a quick response from the RA, it is desirable that exporter also submits the deficiency reply by email to the official email id of the concerned RA [with RA File no. in the subject line] along with necessary scanned documents as attachments.


  • Exporters may note that, after issue of Advance Authorisation under Para 4.07 of the Hand Book of Procedures, 2015-20 (Self-declared Authorisations where SION does not exist) it is now the responsibility of the applicants to send two (2) sets of complete application [along with the PDF copy of AA, Appendix 4E, production/consumption data etc. and other related documents which will help in fixation of ad-hoc norms] directly to the FTDO of the concerned Norms Committee (NC) in the 0/0 DGFT, Udyog Bhawan, New Delhi-110011 for ratification/fixation of the norms. Details of Norms Committee(s) along with products groups dealt by each Norms Committee are laid down in Para 4.06 (i) of Hand Book of Procedures, 2015-20.


  • In case, the application details are not made available by the exporter applicant to the concerned NC on time, the process of fixation of ad-hoc norms will get delayed. Non-availability of application with supporting documents beyond a reasonable period of say 2 months will lead to rejection of the case by the Norms Committee.


Member-exporters availing of Advance Authorisations/ EPCG are requested to take note of this  measure to reduce transaction and do the needful accordingly. The said circular is available for reference using below  link-


We would also welcome your valuable feed-back on e-mail id’s- & .


Thanking you,

Yours Faithfully,


(S. G. Bharadi)
Executive Director






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