CHEMEXCIL
Basic Chemicals, Cosmetics & Dyes Export Promotion Council
(Set-up by Ministry of Commerce and Industry, Govt of India)
Jhansi Castle, 4th floor, 7-Cooperage Road,   Mumbai - 400 001.

Tel  :+91-22-69821200 to 206 Fax No : 22-69821226 / 37
Twitter : @chemexcil
E-mail: info@chemexcil.in
Website: http://www.chemexcil.in

EPC/PROJ/CHEMSPEC EUROPE 2025 /ST/1188/KR                                                              18th December 2024

TO,

ALL THE MEMBERS OF THE COUNCIL

Dear Members,

Greetings from CHEMEXCIL !

As an export promotion activity for the year 2024-2025 Chemexcil successfully organized India Pavilion at Chemspec Europe 2024 exhibition during 19th – 20th June, 2024 at Dusseldorf, Germany.

The 2- days exhibition witnessed over 7,600 visitors from more than 26 countries and regions with around 7,640 sqm of exhibition area showcased by 400+ exhibitors from around the world.

Council is extremely thankful to the member-participants, without whose support it would have been impossible to make the event successful. 

It gives us great pleasure to inform you that, now Council is in receipt of communication from Organizers of Chemspec Europe announcing the dates of the Chemspec Europe 2025 show from 4-5th  June, 2025 at Cologne, Germany.

As we are all aware of the fact that, Chemexcil has been consistently participating in various editions of “CHEMSPEC EUROPE” and Council has been receiving good response from member exporters with increased participation every year.

In order to understand our member’s interest to book space thereof in the above-mentioned show, members are requested to submit their expression of interest by E-mail to jenny@chemexcil.in & shobha@chemexcil.in  and clearly mention for e.g. “interested to booked ______ mtrs stall (9,12,18 & 21 ) at Chemspec Europe Exhibition 2025”

Council has proposed this event for 20-members participation under MAI. However, the approval for the same is awaited. Council shall be liable for reimbursement under MAI only after approval of the event from Ministry. If not approved, the participation will be private and no reimbursement will be made for the said event.  

Based on your confirmation Council will book the space early, this will entitle the Council for Prime location and early planning.

Please note submission of expression of interest doesn’t guarantee any stall / space in this exhibition.

High lights of the Events:

• Stall Booking Procedure: - only online stall booking and payment (Source: Chemexcil event Portal)
• Online stall allotment process only subject to receipt of payment
• Terms of Payment is Full payment
• Actual online booking and payment day, date and time will be informed to members via circular well in advance with detail procedure and Guidelines of online booking & payment

During online booking procedure, you will be able to reserve the stall of your choice and you will be directed to make the payment online immediately towards stall booking.

 Interested members are requested to submit their replies latest by 27th December, 2024.

Council has decided to proceed a step further and request its members to reserve their participation in Chemspec Europe 2025 for securing their exhibition space by making advance payment of Rs.1,00,000/- (Rupees One Lakh Only), which will be adjusted towards the final payment.

Complete your advance payment via the integrated payment gateway through CHEMEXCIL Event Portal by provided payment link below:

Members are requested to make the payment by clicking below link:

               https://chemexcil.in/eventsPortal/payonline/OQ

*Terms & Conditions:

•  Advance payment of stalls will be made strictly vide Online Mode only (use above given link). Payment by Cheques / DD is not acceptable.

• If payment is done in any other account of CHEMEXCIL other than the online link Account then it won’t be considered as Advance payment towards exhibition participation.

• Please note that sending deposit to Council’s account doesn’t guarantee that confirmed stall will be allotted to that member-exporter.

• The stall allotment will be done strictly by online via Chemexcil Event Portal Only.

• There is high demand for this event but the stalls availability is less as compared to the demand.

• Actual online booking and payment day, date and time will be informed to members via circular well in advance with detailed procedure and Guidelines of online booking & payment.

• Members who paid advance payment will be given priority (portal link will be share to first those members who paid advance payment)

• Membership Fee must be paid for the FY 2024-25.

MAI Subsidy (Airfare/ Stall Charges):-

*MAI Grant

• The event is proposed to be covered under the Market Access Initiative (MAI) scheme of the Ministry of Commerce & Industry, Govt. of India for the year 2025-2026.

• MAI grant in terms of stall charges and Airfare will be available only to eligible 20 no. of exhibitors on a first come (Payment) first served (Allocation) basis

• The subsidized stall/space charges will be reimbursed only after approval of the event under the MAI scheme by the Dept of Commerce, Govt. of India.

• Currently the approval for this event under the MAI scheme of DOC is under process

• The amount of subsidy will be informed to members/reimbursed only after approval and receipt of funds from Dept. of Commerce

• Eligible members will get the subsidized stall/space charges for a maximum area of 9 sq. mt. (Even though they book a bigger stall size)

• Companies that have participated THRICE in this fair will not be eligible for subsidized stall rates/reimbursement of airfare

*Air fare

• Companies who participated in three events through CHEMEXCIL in the same financial year (2025-2026) under the MAI scheme will not be eligible for MAI grant.

• Reimbursement of airfare (only economy class) and lowest fare will be given to participants company (Exhibiting Company) with an f.o.b. value of exports below Rs.50 crore in the preceding financial year (2024-25).

• Members should have completed 12 months of Membership of the council and regularly filing Export returns with the council.

• Airfare will be permissible only to the regular Director / Partner/Proprietor or a regular officer of the company in a senior managerial position (as per MAI guidelines).

• Air fare Claim forms duly filled in and complete in all respects must be submitted to the council within 45 days from end of the event i.e on or before 3rd June 2025. If not submitted, airfare will not be reimbursed to those Member companies.

• The Airfare Reimbursement will be done after the finalization of Accounts by the Ministry & Subject to receipt of funds from the Department.

• Required list of documents is attached for Air fare reimbursement. 

*GENERAL

• A company having DEL STATUS (as per DGFT) is not eligible for participation under the MAI scheme.

• Once the event is over exhibitors must submit the outcome report within 5 days Format will be provided by Chemexcil on-site or by email.

• Chemexcil will issue a visa recommendation letter as soon as you complete and submit the payment details.

• One Standard Stall (9 sq.mt.) only on a subsidized rate for one member exporter, for any additional stall requirement the charges applicable will be non-subsidized

Stall Cancellation will be as per Council’s Policy: -

However, due to unavoidable reasons, the member wanted to cancel his participation, then the following rules will apply:

a.      Once payment to the Organizer is released and thereafter any member wants to cancel their participation and requests for refund of the stall charges, no refund will be given. However, if Chemexcil gets any other confirmed member-participant for such cancelled stall, after deducting 10% administrative cost, Council may consider refunding 90% of the stall charges paid by the member.

b.      No Cancellation will be permitted after stall allotment.

We are sure that this Exhibition would provide ample opportunities to the exporting community like you for meaningful interaction and concluding business deals, we look forward to your active participation in the same.

Do not hesitate to contact Ms. Jennifer Lawrence on +917738364255 & email to  jenny@chemexcil.in   and  Ms. Shobha Taral on +917977955409 and email to shobha@chemexcil.in; if you need any clarification on the same.

Thanking and regards,

Raghuveer Kini

Director General

CHEMEXCIL

 Encl : List of Documents for Airfare Reimbursement