CHEMEXCIL
Basic Chemicals, Cosmetics & Dyes Export Promotion Council

(Set-up by Ministry of Commerce and Industry, Govt of India)

Jhansi Castle, 4^th floor, 7-Cooperage Road,   Mumbai - 400 001. India.

Tel:  +91-22- 69821200 to 206

Email : info@chemexcil.in Web : https://chemexcil.in

EPC/EVENT/2026-27/BSM-USA-ESSENTIAL OIL/ST /                                             27^th August 2026

To 

All The Members of the Council

Dear Member,

CHEMEXCIL is organizing the India–USA Essential Oil Buyer–Seller Meet on 8–9 October 2026 in New York, USA.

This exclusive, India-focused B2B platform will enable Indian essential oil manufacturers and exporters to connect directly with qualified U.S. buyers, importers, distributors, fragrance and flavour companies, cosmetic and personal-care brands, nutraceutical companies, ingredient manufacturers, formulators, and other prospective trade partners.

The Meet offers participating exporters an excellent opportunity to explore business collaborations, establish valuable market linkages, and expand their presence in the U.S. market.

Why Participate?

The United States represents one of the world's largest and most attractive markets for essential oils, natural extracts, botanical ingredients, aroma ingredients and allied products. However, entering and expanding in the U.S. market requires more than simply exhibiting at a trade show. The key challenge for Indian exporters is gaining direct access to the right decision-makers and procurement teams. This Summit has therefore been designed as a focused buyer–seller matchmaking platform, helping participating Indian companies meet qualified U.S. companies with genuine sourcing and product requirements.

The Summit will help you:

•            Meet U.S. importers and buyers face-to-face

•            Connect with procurement heads, sourcing managers, product development teams and business leaders

•            Present your products directly to leading fragrance, flavour, cosmetics, personal care, wellness and ingredient companies

•             Identify new distributors and channel partners for the U.S. market

•             Explore opportunities for long-term supply contracts and strategic partnerships

•             Understand the specific quality, regulatory, certification and documentation requirements of U.S. buyers

•             Build a pipeline of qualified U.S. business opportunities without the need to participate in multiple exhibitions and trade shows

A Focus on Pre-Scheduled Buyer Meetings

Unlike a conventional exhibition where companies wait for visitors to approach their stand, the India–USA Essential Oils & Natural Extracts Summit 2026 will focus on structured and pre-scheduled one-to-one B2B meetings.

Participating Indian exporters will be profiled in advance based on:

•             Products and product portfolio

•             Botanical and raw material expertise

•             Production capacity

•             Export experience

•             Certifications and quality standards

•             Target applications and industries

•             Current and desired U.S. markets

The buyer acquisition and matchmaking process will then seek to connect participating companies with relevant U.S. buyers based on their specific sourcing interests.

Potential Buyer Categories Include:

•             Essential oil importers and distributors

•             Fragrance and perfume houses

•             Flavour manufacturers

•             Aroma chemical and ingredient companies

•             Cosmetics and personal care companies

•             Home care and cleaning product manufacturers

•             Nutraceutical and wellness companies

•             Natural and botanical ingredient companies

•             Food and beverage ingredient companies

•             Contract manufacturers

•             Specialty chemical distributors

•             Private-label and formulation companies

Event Highlights

Structured One-to-One B2B Meetings: Participating exporters will have the opportunity to engage in pre-scheduled meetings with relevant U.S. buyers and importers based on product compatibility and sourcing requirements.

Market Intelligence & Knowledge Sessions: Gain insights into:

•             The U.S. market for essential oils and natural ingredients

•             Emerging sourcing trends and buyer requirements

•             Regulatory and quality expectations

•             Traceability and sustainability

•             Certifications and documentation

•             Opportunities for Indian exporters in the U.S. market

Networking & Relationship Building: Participate in networking sessions and an exclusive India–USA Buyer–Seller Networking Reception, providing an opportunity to develop relationships beyond formal business meetings.

What You Receive as a Participating Indian Exporter

Your participation package will include:

•             Participation in the India–USA Essential Oils & Natural Extracts Summit 2026

•             Access to all conference and knowledge sessions

•             Pre-scheduled one-to-one B2B meetings with relevant U.S. buyers and importers

•             Customized matchmaking based on your product portfolio and export objectives

•             Access to networking opportunities with U.S. industry professionals

•             Participation in the official Buyer–Seller Networking Reception

•             Opportunity to explore distribution, sourcing and strategic partnership opportunities

•             Post-event follow-up and buyer engagement support

PARTICIPATION COST:

The above event has been approved under the Market Access Support (MAS) Scheme of the Ministry of Commerce & Industry, Government of India for the year 2026–27.

Why You Should Join

• For an Indian exporter, establishing direct relationships with U.S. buyers can significantly reduce dependence on intermediaries and create opportunities for higher-value, long-term export relationships.
• The Summit provides a concentrated opportunity to meet multiple relevant U.S. companies over two days in New York, helping you: Meet the right buyers, Understand their requirements, Build relationships, and create a pipeline for future exports to the United States.

PARTICIPATION GUIDELINES:

MAI / MAS Grant and Participation Guidelines

1. Assistance under the Market Access Support (MAS) Scheme will be available to eligible participating companies as per the approved guidelines of the Ministry of Commerce & Industry, Government of India.
2. Reimbursement of participation charges will be processed only after receipt of the required funds from the Ministry of Commerce.
3. Participating companies must submit a valid Udyam Registration Certificate (MSME Certificate).
4. Airfare reimbursement under the MAS Scheme will be provided only to the first 65 eligible participants on a first-payment, first-allocation basis.
5. Airfare reimbursement will be available only to exporting companies (participating companies) and will be restricted to Economy Class airfare only.
6. Companies that have participated in three international events through CHEMEXCIL during the financial year 2026–27 under the MAS Scheme will not be eligible for any further assistance under the MAS Scheme.
7. Members must possess a valid Importer Exporter Code (IEC) that is not suspended or cancelled.
8. Members must have completed a minimum of six (6) months of membership with CHEMEXCIL.
9. Participating companies must create their company profile under the "Source from India" section on the Trade Portal (https://trade.gov.in) to avail support under the Export Promotion Mission (EPM) Scheme.
10. Submission of post-event feedback online is mandatory for all participating companies. Failure to submit the feedback may affect eligibility for future assistance.
11. Members must regularly file their export returns with CHEMEXCIL.
12. Airfare reimbursement will be applicable only for the Director, Partner, Proprietor, or a regular employee holding a senior managerial position in the participating company.

Airfare Reimbursement Eligibility

• Participating companies must create their company profile under the "Source from India" section on the Trade Portal (https://trade.gov.in) to avail support for airfare reimbursement under the Export Promotion Mission (EPM) Scheme.
• Airfare claim forms, along with all supporting documents, must be submitted within five (5) days after completion of the event through the Trade Connect Portal. Claims received after the prescribed deadline will not be considered for reimbursement.
• Companies having DEL Status (as per DGFT guidelines) will not be eligible to participate under the MAS Scheme.
• After completion of the event, participants must submit the Outcome Report either at the venue or within five (5) days after the event. The prescribed format will be provided by CHEMEXCIL at the venue or through email.
• CHEMEXCIL will issue a Visa Recommendation Letter after completion of the registration process and receipt of the required payment details.
• Participating companies must submit scanned copies of the following documents of the representative attending the BSM for processing the Visa Recommendation Letter:

              Passport copy

       Company name, representative's name, and designation

• In the event that the minimum required number of participants is not achieved, CHEMEXCIL reserves the right to withdraw its participation from the BSM. Participants are therefore advised not to book air tickets or hotel accommodation until confirmation is received from CHEMEXCIL.
• Membership fees for the financial year 2026–27 must be paid in full to be eligible to participate in the BSM.

CANCELLATION GUIDELINES

  No refund in case of following conditions:

·         Any cancellation from Participating Indian company

·         If payment is processed to respective vendors by council

·         If visa rejected

Full Refund will be initiated if the council withdraws to participate in the event due to any unforeseen circumstances.

Member companies interested to participate in the event are requested to send their full payment confirmation along with the mandatory forms and company profiles in the requested format (enclosed) on shobha@chemexcil.in

Mode of Payment: - To be processed via Bank transfer as per details below:

•          Name of Account: - CHEMEXCIL SBI A/C. NO. 10996680758

•          Account No: - 10996680758

•          Type of Account: - Current

•          Name and address of Bank: - STATE BANK OF INDIA, MUMBAI MAIN BRANCH

•          IFSC CODE: - SBIN0000300

Please note that confirmation of your participation is based on receipt of your payment only. In case of any further clarifications/assistance required, you may write back to Ms. Sanjukta Taral (Shobha), Sr. Assistant at shobha@chemexcil.in; 7977955409.

Looking forward to your earliest confirmation on the subject.

Thanks and regards

Vishal S. Ganju

Executive Director

CHEMEXCIL

Encl:

·         Format of Company Profile

·         Participation Form