CHEMEXCIL
Basic Chemicals, Cosmetics & Dyes Export Promotion Council

(Set-up by Ministry of Commerce and Industry, Govt of India)

Jhansi Castle, 4^th floor, 7-Cooperage Road,   Mumbai - 400 001. India.

Tel:  +91-22- 69821200 to 206

Email : info@chemexcil.in Web : https://chemexcil.in

EPC/EVENT/CIS/2026-27/BSM-USA-ESSENTIAL OIL /ST/                                 16^th July 2026

To 

All The Members of the Council

Dear Member,

The council has proposed to organize India–USA Essential Oil Buyer–Seller Meet scheduled to be held at New York, USA, 8–9 Oct 2026.

The subject event is under consideration for approval under the Market Access Support (MAS) Scheme of the Ministry of Commerce & Industry, Government of India for the year 2026-27.

CHEMEXCIL invites you to participate in the India–USA Essential Oil Buyer–Seller Meet in New York, a focused India-centric platform created specifically for Indian essential oil exporters to connect with qualified U.S. buyers, importers, formulators, and trade partners.

This is not a generic event where India is just one among many country pavilions. It is a dedicated India event that puts your business in front of the right audience, with structured buyer–seller meetings, targeted networking, and far better opportunities for meaningful commercial conversations.

For essential oil exporters, this format offers a clear advantage: more relevant buyers, stronger qualification, faster follow-up, and a better chance of converting discussions into samples, RFQs, trials, and long-term export orders. It is designed for companies that want serious market access, not broad visibility.

CHEMEXCIL also wishes to highlight that participation support/subsidy assistance may be available, subject to applicable Government of India guidelines and approvals, through relevant export promotion support mechanisms wherever eligible.

We therefore strongly encourage you to take advantage of this opportunity and present your capabilities at a high-impact forum built around India’s essential oil export strengths.

For detailed information on the event, please visit: https://indiaessential.com/

PARTICIPATION COST (NON-SUBSIDISED RATE):

PARTICIPATION GUIDELINES:

MAI / MAS Grant and Participation Guidelines

1. Assistance under the Market Access Support (MAS) Scheme will be available only after approval of the event by the Ministry.
2. The BSM participation charges mentioned are non-subsidized. Reimbursement of participation charges will be processed only after approval of the event by the Ministry and receipt of the required funds from the Ministry of Commerce.
3. Participating companies must submit a valid Udyam Registration Certificate (MSME Certificate).
4. Airfare reimbursement under the MAS Scheme will be provided only to the first 60 eligible exhibitors on a first-payment, first-allocation basis.
5. Airfare reimbursement will be available only to exporting companies (participating companies) and will be restricted to Economy Class airfare only.
6. Companies that have participated in three international events through CHEMEXCIL during the financial year 2026–27 under the MAS Scheme will not be eligible for any further assistance under the MAS Scheme.
7. Members must possess a valid Importer Exporter Code (IEC) that is not suspended or cancelled.
8. Members must have completed a minimum of six (6) months of membership with CHEMEXCIL.
9. Participating companies must create their company profile under the "Source from India" section on the Trade Portal (https://trade.gov.in) to avail support under the Export Promotion Mission (EPM) Scheme.
10. Submission of post-event feedback online is mandatory for all participating companies. Failure to submit the feedback may affect eligibility for future assistance.
11. Members must regularly file their export returns with CHEMEXCIL.
12. Airfare reimbursement will be applicable only for the Director, Partner, Proprietor, or a regular employee holding a senior managerial position in the participating company.

Airfare Reimbursement Eligibility

A. Entities with Zero Export Turnover

B. Entities with Export Turnover up to 75 Lakh

13. Airfare claim forms, along with all supporting documents, must be submitted within five (5) days after completion of the event. Claims received after the prescribed deadline will not be considered for reimbursement.
14. Companies having DEL Status (as per DGFT guidelines) will not be eligible to participate under the MAS Scheme.
15. After completion of the event, participants must submit the Outcome Report either at the venue or within five (5) days after the event. The prescribed format will be provided by CHEMEXCIL at the venue or via email.
16. CHEMEXCIL will issue a Visa Recommendation Letter after completion of the registration process and receipt of the required payment details.
17. Participating companies must submit scanned copies of the following documents of the representative attending the BSM:

• Passport-size photograph
• Passport copy
• Company name, representative's name, and designation

Submission of the above documents is mandatory for processing participation-related requirements.

18. In the event that the minimum required number of participants is not achieved, CHEMEXCIL reserves the right to withdraw its participation from the BSM. Participants are therefore advised not to book air tickets or hotel accommodation until confirmation is received from CHEMEXCIL.
19. Membership fees for the financial year 2026–27 must be paid in full to be eligible to participate in the BSM.

CANCELLATION GUIDELINES

No refund in case of following conditions:

·         Any cancellation from Participating Indian company

·         If payment is processed to respective vendors by council

·         If visa rejected

Full Refund will be initiated if the council withdraws to participate in the event due to any unforeseen circumstances.

Member companies interested to participate in the event are requested to send their full payment confirmation along with the mandatory forms and company profiles in the requested format (enclosed) on shobha@chemexcil.in latest by 5th August, 2026.

Mode of Payment: - To be processed via Bank transfer as per details below:

•          Name of Account: - CHEMEXCIL SBI A/C. NO. 10996680758

•          Account No: - 10996680758

•          Type of Account: - Current

•          Name and address of Bank: - STATE BANK OF INDIA, MUMBAI MAIN BRANCH

•          IFSC CODE: - SBIN0000300

 Please note that confirmation of your participation is based on receipt of your payment only. In case of any further clarifications/assistance required, you may write back to Ms. Sanjukta Taral (Shobha), Sr. Assistant at shobha@chemexcil.in; 7977955409.

Looking forward to your earliest confirmation on the subject.

Thanks and regards

Vishal S. Ganju

Executive Director

CHEMEXCIL

Encl:

·         Flyer of event

·         Brochure of the event

·         List of Essential Oil Buyers

·         Format of Company Profile

·         Participation Form

      ·        EPM-MAS Guidelines