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JNCH - Implementation of Paperless Processing under SWIFT- Uploading of Supporting Documents (eSANCHIT) in Exports

Basic Chemicals, Cosmetics & Dyes Export Promotion Council
(Set-up by Ministry of Commerce and Industry, Govt of India)

Jhansi Castle, 4th Floor, 7 Cooperage Road, Mumbai - 400 001.India.

Tel : +91 22 22021288 / * Fax : +91 22 22026684

* E-mail : Web :









Implementation of Paperless Processing under SWIFT-

Uploading of Supporting Documents (eSANCHIT) in Exports



Dear Members,


This is in continuation of our mailer  dated 12/11/2018 informing   you about CBIC Circular No 43/2018-Customs dated 08/11/2018 pertaining to Implementation of Paperless Processing under SWIFT-Uploading of Supporting Documents (eSANCHIT) in Exports.  CBIC had  decided to extend the facility of uploading digitally signed document or eSANCHIT to all ICES locations on PAN India basis for all types of exports under ICES. On a voluntary basis, members of the trade were advised to use this facility to upload the supporting documents concerning Shipping Bills filed w.e.f  8th  November, 2018.


In continuation of the same,  O/o Commissioner of Customs, JNCH (NS-II)  has also  issued  Public Notice No. 150/2018  dated 04/12/2018  regarding  Implementation of Paperless Processing under SWIFT-Uploading of Supporting Documents (eSANCHIT) in Exports.


As per above PN, the Shipping Bill (Electronic Integrated Declaration) Regulation. 2011, provide  for the authorized person to submit digitally signed electronic integrated declarations (Shipping Bills) and supporting documents and dispenses with the need for trade to submit the corresponding hardcopies. The Regulations also provide that the authorized person shall retain, for a period of 5 years from the date of acceptance of the Shipping Bill, all supporting documents in original, which were used or relied upon by him in submitting the electronic integrated declaration, and shall produce them before Customs or other Government agencies in connection with any action or proceedings .


Uploading supporting documents


As explained in  JNCH Public Notice, the procedure for eSANCHIT in exports,  is  reproduced below for the convenience of the member-exporters:


  • For uploading supporting documents on ICEGATE, the authorized persons must Open ICEGATE URL httgs://,
  • Click on Login/Signup button for login into [CEGATE by using his/her access credentials and then Click on e-SANCHIT link provided in left vertical menu to redirect on e—SANCHIT. The step-by-step procedure for upload of supporting documents is also provided on the ICEGATE website. While preparing a job for submission on ICEGATE in their respective Remote EDI Systems (RES), the authorized persons is required to ensure that they have uploaded all the necessary supporting documents. A facility has also been provided on ICEGATE to the authorized persons to access and view the documents uploaded by them.
  • In case the authorized person seeks to provide a document after the generation of the Shipping Bill number, he/she may first upload the document on ICEGATE, obtain a unique ID Image Reference Number (IRN) for the document and link that document with the corresponding Shipping Bill by submitting an amendment at the Service Centre. This procedure will also apply when the authorized person submits a document in response to a query raised by Customs for a Shipping Bill.

Assessment & Document Verification


Once a Shipping Bill has been filed, Customs officers will be able to access the uploaded electronic versions of supporting documents while viewing or assessing the Shipping Bill on ICES. During assessment, ICES provides for a query to be raised in order to call for additional documents or information. In response to a query, supporting documents can be uploaded online by following the procedure described above. All documents required for the purposes of assessment would be viewed online.


Goods Registration, Examination & Let Export Order (LEO)


  • After filing of the Shipping Bill, the authorized person (e.g. Exporter/Customs Broker) may with his self-assessed copy of the Shipping Bill, approach the designated place for goods registration, document verification and LEO. In case goods are to be examined, the officer examining the goods may record the results of inspection / examination online on ICES.


  • Members of trade / exporters / Customs Broker are advised to use this facility for all their export clearances as it reduces cost and expedites export clearances.
  • The contents of this Public Notice shall operate as a standing order so far as officers and staff of Jawaharlal Nehru Custom House are concerned.


  • To facilitate smooth functioning of this facility of uploading the supporting documents, the feedback, queries/difficulties, in implementation of this Public Notice (issued in reference to CBEC Circular No.43/2018-Customs dated 08.11.2018), if any, may be brought to the notice of the Deputy Commissioner of Customs(EDI), JNCH, Nhava Sheva by email to or Deputy/Assistant Commissioner in charge of Appraising Main (Export), NS-II (email address: Phone No : 022-27244979 ).


Members  are requested to take  note of this ease of doing business measure and also inform their CHA’s/ Logistics Providers to do the needful accordingly.  The above said PN  is available for reference using  below link-  






Implementation of Paperless Processing under SWIFT-Uploading of Supporting Documents (e-SANCHIT) in Exports–reg.



The above details are provided as per JNCH PN.  For other custom houses,  we shall update  you in due course.  Alternatively,  exporters can check  with Local EDI sections through their CHA/ logistics providers and do the needful.


Thanking you ,

Yours faithfully,
















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